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Validate accounting records and incurred cost reports from General Ledger. Evaluate accounting/cost transaction data to ensure accuracy and completeness. Validate indirect rate variance calculation. Check and verify data for completeness and accuracy. Analyze unbilled receivable balances and conduct backup spreadsheets to support findings; conduct variance analysis that reflects the cumulative unbilled amounts for the contract, labor hours, and raw cost reconciliations that have hour/cost discrepancies. Ensure all unbilled amounts are reconciled. Verify, validate and determine applicability of clauses, general and special provisions for what had been set-up in CMS financial systems.

Verify and audit billing files and contracts to ensure Contract Base Order and Modification(s) were properly prepared according to specific contractual billing requirements, such as specific funding to be utilized for billing. Provide cost documentation to support audit of invoice and cost records by DCAA. Verify subcontract costs billed to customer match documentation provided by procurement or subcontract professional. Ensure projects were billed accurately and in accordance with contractual requirements, FAR and internal established HHS and CMS policy.

Monitor problem account receivable items including past due problem accounts; escalate to appropriate level for resolution. Assist in collecting outstanding payment. Compile and review account reconciliations for accuracy, and resolve reconciliation issues for assigned projects.

Give recommendation on Contract Closeout procedure in which processes may be optimized and/or improved. Operates independently in assigned project area with minimal supervision required

Managing and controlling the transfer of sensitive government contracts. Responsible for all government documents included in each folder and tracking of the folder from the time that it is received and accounted for through the close-out procedure to certified destruction, if required.

CMS - Baltimore, MD

Position Description

The Contract Specialist will provide senior level support and assistance in coordination

and oversight of acquisition projects as designated in specific task orders for our

Government customer Acquisition Services Office and should possess all of the

knowledge requirements delineated below.


Responsibilities & Duties

Provide a wide range of professional acquisition and contract support services in the

areas of pre-award, award, and post award support to include acquisition planning,

source selection, as well as contract administration and management


Provide advice and recommendations for all elements in acquisition plans Research

existing Government- wide contracts for available products and services. Evaluate

different approaches to and sources for acquisition support. Research available

suppliers and compare the services and costs of obtaining support from the different



Provide assistance to the business units in preparing Independent Government Cost

Estimates (IGCEs)


Prepare Request for Quotes (RFQs), Request for Proposals (RFPs) including two phased design/build solicitations, and Combined Synopsis/Solicitations


Assist in conducting market research to identify potential sources and contract

Vehicles, evaluation process and assure written documentation to support both

informal and formal source selection procedures


Support issue of awards for the multiple types of contracts


Provide advice, recommendations, and document support to multiple offices in all

areas of the acquisition requirements phase


Assist in development and preparation of pre-award Statements of Work (SOW),

Statements of Objective (SOO) and other requirements documents. This effort

includes assisting business units in researching and drafting requirements and

standards, including Performance-based Work Statements (PWS); developing

performance measures, providing consultation and recommendations; and

coordinating requirements documents



Knowledge, Skills & Abilities - Required

Bachelor's degree in relevant field of study with at least 10 year's experience in the

field required. This includes at least 24 semester hours among accounting, law,

business, finance, contracts, purchasing, economics, industrial management,

marketing, quantitative methods, and organization and management

Experience and Subject Matter expertise in FAR regulations and policies.

Ability to read and interpret Federal acquisition policy, regulations, and directives

and to apply those interpretations fully and legally to required deliverables

Ability to communicate effectively, both orally and in writing, with senior personnel



Washington, DC